MARION ROCHESTER YOUTH SOCCER CLUB
CONSTITUTION AND BY-LAWS
Article I: Organization Name
The name of the organization shall be the Marion Rochester Youth Soccer Club (hereinafter MRYSC or the Club). The Club shall be a non-profit organization administered by the Town of Marion, Massachusetts Recreation Department, in conjunction with the Town Of Rochester, Massachusetts Parks Department and the and shall be affiliated with the Massachusetts Youth Soccer Association (MYSA). The club may also affiliate with any other recognized USYS/US Soccer recognized organization in the discretion of the Club’s Council of Directors.
Article II: Objectives and Mission Statement
The objective of the MRYS is to promote and offer an organized, vital and exciting program of soccer training and competition to children in Marion and Rochester, Massachusetts and their surrounding communities. This will be accomplished through programs designed to educate players, parents and coaches about the sport of soccer and increase public awareness about the game. The MRYSC programs will provide an opportunity for training and paly for all interested participants and shall be designed to develop individual skills, fitness, team work and fair play.
The philosophy of the MRYSC is to provide an atmosphere of good sportsmanship and fair play within which the players and teams can compete, learn and enjoy the game of soccer. In this spirit, all coaches, players, parents shall conduct themselves in a sportsmanlike manner and shall cooperate and comply fully with the Club’s By-laws and Rules of Play.
The MRYSC shall not discriminate against any member of the Club due to any membership in a class protected by law nor shall the MRYSC tolerate any such discrimination and will take any action necessary to remove any such discrimination.
Article III: Membership
A Membership shall be open to youth player members who reside in Marion and Rochester Massachusetts and their surrounding communities, parents or legal guardians of player members, coaches, club volunteers, adults invited by invitation who are involved in the development and promotion of youth soccer. Player members are not eligible to vote.
B At all Annual Meetings or Special meetings, each member shall be entitled to one (1) vote. No proxy or absentee voting shall be allowed.
C The Annual Meeting of the membership shall be held on a night to be set by the Club’s Advisory Council during the second week of September. The meeting will be for the election of officers and directors, vote to accept changes or amendments to the By-laws and transact such business as may come before the members. Special meetings of the membership may be called by the President or upon the written application of at least ten (10) members to the Advisory Council. A quorum for any meeting shall consist of at least (9) members of the Club. Notice of the Annual meeting and any special meetings shall be given to the members by posting on the Club’s website.
D Members may attend meetings of the Advisory Council and participate in discussion, at the discretion of the Council chair, but shall not vote.
E Qualified adult members of the Club are eligible to nominate or be nominated for positions or offices of the MRYS.
F All members agree to abide by the Constitution and By-laws and Rules of Play of the Club.
G A member, by a two thirds vote of those present at a duly constituted meeting of the Advisory Council, may be disciplined or their membership suspended or terminated when the conduct of such person is considered detrimental to the best interest of the MRYS. Examples of such conduct include, but are not limited to, acts of physical violence, abusive language or conduct, or unsportsmanlike conduct. The member involves shall be notified of the meeting, informed of the general nature of the charges against them and afforded an opportunity to appear at the Advisory Council’ meeting to answer, rebut and defend such charges.
Article IV: Council Governance
A The governing body of the MRYSC shall be the Town of Marion Recreation Department’s Director and the Club’s Advisory Council (hereinafter the Council). The Council shall consist of the following officers: President, Vice-President, Treasurer, and Secretary/Clerk, as well as no more than fifteen (15) other members. Council members shall be elected for a one (1) year term at the Club’s annual meeting in September and shall be eligible for re-election.
B In the event of a vacancy on the Council due to resignation, sickness, death or otherwise, the position may be filled by a vote of the Council for the remainder of the position’s term.
C The Council shall assist the Marion Recreation Department’s Director to transact all business of the MRYSC and shall have all powers commonly associated with Boards of Directors and or provided by law. The Council shall have the power to establish and enforce the By-laws and Rules of Play of the Club and to set policy objectives for the Club. The Council shall also have the power to establish rules and policies governing Club activities and establish, arrange and set competitions and games, tournaments, teams, the recruiting of teams, coaches and referees, providing and scheduling fields for games and practices, and the purchase and use of equipment. The Council shall also have the power to discipline, suspend or expel members, coaches, and volunteers. The Council shall administer Club finances, establish and appoint committees or officials/positions, call meetings of the membership and administer all Club matters. The Council shall have the authority to deal with any matter that comes before it and the overall organization of the Club.
D Council members are required to attend Council meetings held during the year. If a Council member misses, without cause, a total of four (4) meetings during the year, the Council may vote to remove the Councilmember for the remainder of their term.
E The Council shall meet no less than four (4) times per year at a time and site to be determined by the President. Meeting dates and times shall be published to the members by posting on the Club website. Special meeting of the Council may be called by the President or at least four (4) members.
F Each Council member shall have one (1) vote. No voting by proxy shall be allowed. Unless otherwise specified in this Constitution and By-laws, all votes shall be decided by a simple majority vote. At any meeting of the Council, no less than three officers and four (4) current directors shall constitute a quorum. When urgent circumstances dictate, electronic voting by email by all Council members may be authorized by the Chairman.
Article V: Council Officers
The duties of the Council officers shall be as follows:
A President & Director – shall schedule, set the agenda for and preside over all Club membership and Council meetings. The President & Director shall be the chair of the Council. The President & Director shall be authorized to sign checks from any accounts of the Council and shall be official representative of the Club to the general public, the Towns of Marion Recreation Department and the Town of Rochester Parks Department.
B Vice-President- The Vice-President shall assume the office, powers and duties of the President in the President’s absence. The Vice President shall assist the President in the discharge of the President’s duties.
C Treasurer-The Treasurer shall assist the Town of Marion Recreation in the collection and processing of all registration fees and applications. The Treasurer shall have charge of the funds, finances and disbursements of the Club and shall make a report of the financial status of the Club at meetings of the Council and members. The Treasurer shall be authorized to sign checks from accounts of the Club.
D Secretary/Clerk- The Secretary/Clerk shall record the records and minutes of all meetings. Minutes for a meeting shall be presented at the next meeting. The Secretary/Clerk shall handle all correspondence of the Club and notices and mailings to members. The Secretary/Clerk shall ensure that the dates and times of all meetings are posted on the Club website.
Article VI: Fiscal Policy
A The fiscal year shall be from September 1 to August 31.
B Major expenses over $250.00 shall be approved by the Council
C All monies shall be deposited in either a checking or savings account in the name of the MRYSC. The President and Treasurer are authorized to deposit monies into the Club’s accounts and to sign checks.
D Bill shall be paid when due. Checks shall be signed by authorized signatories. Checks over $500.00 shall require the signature of both the President and Treasurer. Funds shall only be spent in the interest of the Club.
E Should the Club be dissolved, all funds in the treasury of the club shall be donated to a like non-profit organization.
Article VII: Rules of Play
The Council shall establish Rules of Play and other policies for the Club.
Article VIII: Amendments to Constitution and By-laws
This Constitution or any part thereof, may be amended by a simple majority vote of the members present at any Annual or special meeting of the members.
Article 1: Programs and Fielding of Teams
A MRYSC shall develop and provide outdoor soccer programs in the Fall and Spring and a Winter indoor Travel Team as part of the Fall/Spring travel team program. Teams shall be fielded as players, coaches, and available fields allow. Players shall play in the appropriate age group as defined by MYSA. Those players whose birthdays fall outside of the MYSA guidelines may elect to play a team comprised of players who are in the same school grade. All teams must be approved by the Advisory Council. Fall Recreational teams shall play together only for the season and will then be disbanded.
B The Fall program will be conducted in conjunction with the Town of Marion Recreation Department and the Town of Rochester Parks Department. The Fall program shall be a recreational and educational program. Teams will be fielded as players, coaches, equipment and field allow. Teams below U8 shall be composed of boys and girls. Teams U8 and above shall be single sex. If an appropriate age girls team is not available to a girl, she may apply to the Advisory Council for placement on a boys’ team in that age group. All attempts will be made to accommodate the requests of all players who register in regards to playing with siblings, friends, etc. The goal of the Recreational program is to equalize the level of competition and to ensure that all players participate in an equitable manner. The Advisory Council shall oversee the selection of teams/players for Fall recreational teams. Teams shall be composed without try-outs.
C The Fall Recreational program shall run on Saturdays subject to field availability. The season shall run from September to the first weekend in November. Matches will be low key with emphasis on teaching the correct way to play the game of soccer. The virtues of sportsmanship and fair play will also be stressed.
D The MRYSC shall also establish a competitive Fall travel team program where interested players try out for a position on a team. Teams will be fielded as coaches, fields, equipment and players allow. Teams shall be single sex and shall be based on age groups as defined by MYSA and/or the rules of any league in which MRYSC travel teams belong and compete. Players for travel teams shall be selected in a variety of ways including open try-outs and invitational try-outs. Try-out schedules shall be determined by the Board of Directors. The appointed coaching staff of each team will be responsible for holding try-outs and selecting players. All efforts shall be made to ensure fairness in the process. The Advisory Council shall intervene and make the final determination on player selection if a dispute arises over player selection.
E The MRYSC shall establish a competitive Spring travel team program where interested players try out for a position on a team. Teams will be fielded as coaches, fields, equipment and players allow. Teams shall be single sex and shall be based on age groups as defined by MRYSC or the rules of any league in which MRYSC teams belong and compete. Players for travel teams shall be selected in a variety of ways including open try-outs and invitational try-outs. Try-out schedules shall be determined by the Advisory Council. The appointed coaching staff of each team will be responsible for holding try-outs and selecting players. All efforts shall be made to ensure fairness in the process. The Advisory Council shall intervene and make the final determination on player selection if a dispute arises over player selection.
F As part of its Fall and Spring Travel team program, the MRYSC shall sponsor Winter Indoor travel teams composed of MRYSC players on the Fall and/or Spring travel teams. Teams will be fielded as coaches and players allow. Teams will be single sex and based on age groups defined by the Indoor Program league. The appointed coaching staff of each team will be responsible for selecting players. All efforts shall be made to ensure fairness in the process. The Advisory Council shall intervene and make the final determination on player selection if a dispute arises over player selection.
Article 2: Registration
A All players shall register yearly for the MRYSC programs and pay the yearly registration fee. Registration shall be made through the Town of Marion Recreation Department. The Advisory Council, in conjunction with the Marion Recreation Department, shall establish a registration form. Registration may be completed on line or by hard paper copy. Payment at this time must be mailed to the Marion Recreation Department. All players must register for their appropriate age group. If the registration deadline has passed, players will be accommodated according the established late registration procedure. The Advisory Council, in conjunction with the Marion Recreation Department shall establish registration period dates/deadlines. All such dates/deadlines shall be posted on the Club website.
B Players shall complete the required registration form and shall verify their date of birth with an acceptable copy of birth date documentation such as a Birth certificate.
C Players who do not timely register before the registration deadline are not guaranteed a team roster spot. If necessary, late applicants shall be placed on a waitlist. Every effort will be made to place a player on a team.
Article 3: Fees
The MRYSC shall charge a registration fee for participation each season. The Club will make every effort to keep the fees as low as possible. All fees shall be set by the Marion Recreation Department and Advisory Council. Fees shall be sufficient to cover the cost of fields, referees, equipment, and player uniforms and balls. The Marion Recreation Department and Advisory Council shall establish a refund policy/deadlines for players who register and then decide not to play before the start of the season.
Article 4: Injury Policy
If a coach or the Club is aware that a player in unable to train or play as a result of receiving medical attention/care as a result of an injury, the player may not return to training or playing without medical certification from their treating medical provider. All player injuries requiring medical or emergency care must be reported to the President of the Advisory Council by the team coach as soon as possible.
Article 5: Uniforms and Protective Equipment
A Players shall wear uniforms provided to them by the Club. The Advisory Council shall select uniforms and shall order and purchase them. Each player in the Club must wear shin guards under their socks. Players without shin guards will not be allowed to play. Players shall wear soccer cleats. Mouth guards are encouraged for all players. No jewelry is allowed on the pitch.
Article 6: Coaches
A Coaches and Assistant Coaches will be nominated, recruited and appointed by the Advisory Council on a seasonal basis. Coaches are encouraged to seek MYSA certifications and licenses and to attend clinics, seminars and classes for professional development. The Advisory Council may, in their discretion, vote to reimburse, in whole or in part, travel team coaches for the cost associated with obtaining licenses, certification or professional development.
B All coaches, prior to coaching, are required to complete a CORI check in accordance with MYSA requirements and Massachusetts state law. No coach may have contact with non family children before the successful and clear completion of the required CORI check.
C The Advisory Council shall appoint a Director of Coaching. The Director may or may not be a member of the Advisory Council. The Director shall be responsible for the development of coaches and players. The Director shall coordinate the training of all coaches in order to ensure the development of quality coaches. The Director may organize coaching clinics and provide information to coaches about coaching courses, websites, and materials on coaching. As required, the Director shall supervise and/or observe the activities of coaches on any MRYSC team. Coaches are expected to participate in all Club coach training programs appropriate for their coaching position.
D Coaches may be removed by the Advisory Councils in accordance with the MRYSC Constitution.
Article 7: Coaches’ Conduct
A Soccer is an opportunity for children to learn not only the game of soccer but the ideals of fair play and sportsmanship. The role of a coach is critical in this process. Coaches are expected to abide by the rules and policies of the MRYSC, the Club’s Rules of Play, and the Club’s by-laws and Constitution. Coaches are expected not to discriminate against any player, coach, volunteer or parent. Coaches shall strive to create an environment in which players develop their soccer skills while having fun and building confidence and self-esteem. Coaches should rely on positive reinforcement and by encouraging players. Coaches should treat all players equally and should not focus attention or instruction on just a few players. Coaches should teach competitiveness with an emphasis on sportsmanship and fair play.
B Coaches are responsible for the sportsmanship of their team’s players and are expected to enforce all Club policies, rules, and by-laws and to discipline or penalize players who do not conform to such rules, policies and by-laws. Coaches may refer a player, a coach, a parent or guardian or spectator to the Advisory Council for discipline up to and including suspension or expulsion from the Club.
Article 8: Zero Tolerance for Unsportsmanlike, Violent, Abusive or Detrimental Behavior
The MRYSC does not condone any unsportsmanlike, violent, abusive, intimidating or detrimental conduct by players, coaches, parent/guardians or spectators. All players, coaches and parents are expected to abide by the rules, polices and by-laws of the Club. Any player, coach, and parent/guardian who commits any act of unsportsmanlike, violent, abusive, intimidating or detrimental conduct shall be referred to the Advisory Council for hearing and disciplinary action per the Constitution of the MRYSC. Conduct which is also criminal in nature may also be referred to the appropriate law enforcement agency. Any person found to have committed an act of violence against a player, coach, parent/guardian or spectator will be banned from the Club.
All players, coaches and spectators shall support the referee. Failure to do will undermine the referee’s authority and has the potential for creating a hostile environment for all. Coaches and players will treat the referee with respect. No abusive, intimidating, violent or unsportsmanlike conduct toward the referee is allowed. No sarcasm will be tolerated in any conversation with a referee. Violation of these prohibitions shall result in discipline by the Advisory Council per the provisions in the Constitution of the Club.
Article 9: CORI Checks
All members of the Advisory Council, coaches, and volunteers are required to complete a CORI check in accordance with MYSA requirements and Massachusetts state law. N Council member, coach or volunteer may have contact with non family children before the successful and clear completion of the required CORI check.
Article 10: Use of MRYSC Name and Logo
No one may use the name or initials of the MRYSC, any of its past or present trade names including Marion Rochester Youth Soccer Club or Oceaneer’s Youth Soccer Club, or any of it past or present logo except as authorized by these By-laws or the Advisory Council of the MRYSC.
Article 11: Amendment of By-Laws
These By-Laws or any part thereof, may be amended by a simple majority vote of the members present at any Annual or special meeting of the members or by a simple majority vote of the Advisory Council after notice to the membership of the proposed changes via the Club’s website.